Asset Planning for Projects: A Strategic Guide
Strategic guidance on planning asset requirements for fit-out, refurbishment, and office move projects—from inventory to procurement.
Asset planning is the process of determining what physical assets are needed for a project, assessing what can be reused, and planning procurement for gaps. Effective asset planning reduces project costs, accelerates timelines, and supports sustainability goals by maximising reuse. This guide covers the strategic approach to asset planning for fit-out, refurbishment, and relocation projects.
In This Guide
What is Asset Planning?
Asset planning involves creating a comprehensive view of current assets, determining future requirements, identifying reuse opportunities, and planning procurement. It bridges the gap between space planning and procurement, ensuring the right assets are available when needed.
- Inventory current assets with condition assessment
- Define future space requirements and layouts
- Match existing assets to future needs
- Identify reuse, refurbishment, and disposal candidates
- Plan procurement to fill gaps
The Asset Planning Process
Effective asset planning follows a structured process that starts with understanding what you have and ends with a clear procurement and reuse plan.
- Phase 1: Audit existing assets and document condition
- Phase 2: Define future requirements from space plans
- Phase 3: Match existing assets to requirements
- Phase 4: Identify surplus, gaps, and refurbishment candidates
- Phase 5: Create procurement and disposal plan
- Phase 6: Track execution and adjust as needed
Maximising Reuse in Asset Planning
Reuse-first planning delivers significant cost savings and sustainability benefits. By systematically assessing existing assets against future needs, organisations typically find 40-60% of furniture can be reused, dramatically reducing procurement costs and waste.
- Assess condition of all existing assets
- Identify assets suitable for refurbishment
- Match existing inventory to new space requirements
- Consider storage for surplus assets with future value
- Track reuse rates for sustainability reporting
Tools and Technology for Asset Planning
Modern asset planning is supported by technology that provides visibility into existing inventory, enables scenario planning, and tracks execution. The right tools transform asset planning from a manual spreadsheet exercise into a data-driven process.
- Asset management systems for inventory visibility
- Condition assessment tools for reuse decisions
- Space planning software integration
- Procurement tracking and vendor management
- Reporting for budget tracking and sustainability
How Camio Enables Asset Planning
Camio provides the foundation for effective asset planning. Complete inventory visibility shows what you have and its condition. Assessment tools identify reuse candidates. Integration with project workflows ensures planned assets are tracked through execution. Sustainability reporting demonstrates the impact of reuse-first decisions.
Frequently Asked Questions
Common questions about asset planning
What is asset planning in a fit-out project?
Asset planning in fit-out projects involves understanding current inventory, defining future requirements based on space plans, maximising reuse of existing assets, and planning procurement for gaps. It ensures the right assets are available when needed while minimising cost and waste.
How much can asset planning save on a project?
Effective asset planning typically saves 20-40% on furniture and equipment costs through reuse of existing assets. Additional savings come from reduced storage costs, avoided disposal fees, and more accurate procurement (reducing over-ordering).
When should asset planning start in a project?
Asset planning should start as early as possible—ideally during the feasibility or early design phase. Early planning provides maximum opportunity for reuse and allows time to refurbish existing assets rather than purchasing new.
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